Career Opportunity

Legal Admin Assistant

We are looking for a full-time (40hrs/week) legal administrative assistant who is eager to work primarily from our boutique immigration and refugee law firm’s physical offices located at 3981B Kingsway, Burnaby, BC (8:30-4:30 pm).

ABOUT THE ROLE:
Working in the legal department and reporting to the Director of Case Management and Client Strategy, this role will assist on assigned lawyers’ client matters, including but not limited to processing highly confidential information and seeking additional information where necessary, assisting the lawyers with preparing legal documents and corresponding with immigration authorities, preparing administrative materials for tribunals and courts, and maintaining a high degree of professionalism and liaison with various clients.

ABOUT YOU:
You are self-motivated, proactive, and reliable. You are detail-oriented and organized. You have client-facing skills and will maintain professional relationships with clients and other stakeholders.

WHAT YOU’LL DO:
The successful candidate will perform various duties, including but not limited to:

• Support lawyers with preparing and submitting immigration and refugee matters, such as temporary residence, permanent residence, and citizenship applications;
• Gather, review, organize, and file client documents and forms, ensuring accuracy, completeness, and compliance with applicable requirements;
• Assist with administrative and procedural tasks such as serving and filing tribunal or court documents and preparing ATIP requests, as required;
• Provide first draft routine correspondence and first draft of letters to government bodies, tribunals, courts, and other stakeholders for lawyers’ review;
• Assist with managing client files and internal case management systems, including logging communications and processing incoming correspondence;
• Assist the lawyers to track deadlines, follow-ups, and lawyer availability using a bring-forward system;
• At the direction of the lawyers, communicate professionally with clients and third parties, and coordinate services such as interpreters, translators, and couriers;
• Open and close client matters ensuring compliance with the requirements; and
• Support client intake process and other administrative and operational tasks as needed.

REMUNERATION AND BENEFITS:

• $45,000 – $58,000/year commensurate with experience
• Extended health, dental and vision benefits
• Performance-based yearly bonus opportunity

QUALIFICATIONS AND REQUIREMENTS:

• Post-secondary education in a related area;
• Completion of a recognized legal assistant program or equivalent professional experience (e.g. preferably minimum of one year of experience as a legal administrative assistant, case manager, or an equivalent position) preferred.
• Immigration-specific training or program completion is considered an asset.
• Self-starter with a proactive work ethic, and a team player with excellent customer service skills.
• Highly organized and detail-oriented, ensuring accuracy, clarity, and completeness in all tasks.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to multi-task and quickly adjust priorities to meet unexpected or competing deadlines.
• Strong sense of integrity and accountability.
• Fluency or professional working proficiency of a second language is an asset
• Ability to commute to the office at least four days per week, with full-time in-office attendance required during the first three months.

HOW TO APPLY:
Email Operations@heronlaw.ca with:

• A short cover letter (12-point font, Times New Roman, max. 2 pages)
• Your resume
• Subject line: LAST NAME – Legal Administrative Assistant Job Application – HLO

We thank all applicants for their interest, but we will respond only to candidates who are being considered for an interview. Applications will be reviewed on a rolling basis.